Privacy Notice
Last updated: August 2026
KD Design respects your privacy and is committed to protecting your personal information. This notice explains what information we collect, why we collect it, how it is used and the rights you have in relation to it.
Who we are
KD Design (Oxford) Ltd is an independent architectural design practice based in Oxfordshire.
Company number: 08927629
Address: 64 Witney Road, Eynsham, Oxfordshire OX29 4PQ
Email: enquiries@kddesign.me
Telephone: 07590 525 700
KD Design (Oxford) Ltd is the data controller responsible for the personal information described in this notice.
Information we collect
We may collect information when you contact us, request a fee proposal or appoint KD Design for a project. This can include:
• Your name, address, email address and telephone number
• Information about your property and proposed project
• Project requirements, correspondence and meeting notes
• Drawings, photographs, surveys and other project documents
• Planning, Building Regulations and construction information
• Invoicing and financial information
We normally receive this information directly from you, although some information may come from consultants, contractors, local authorities or publicly available planning records.
How we use your information
We use personal information to:
• Respond to enquiries and prepare fee proposals
• Provide architectural design, planning and technical services
• Communicate with clients and other members of the project team
• Submit applications to councils, Building Control and other authorities
• Manage appointments, invoices and business records
• Meet our legal, professional and insurance responsibilities
We process information where it is necessary to respond to your request, provide our contracted services, comply with a legal obligation or support the legitimate operation of the practice.
We do not sell personal information or use your contact details for general marketing without your agreement.
Who we share information with
Where necessary, information may be shared with planning authorities, Building Control, consultants, contractors, professional advisers and other members of the project team.
We also use trusted service providers, including:
• Squarespace for website hosting, forms and website analytics
• Dropbox for secure storage, backup and sharing of project documents
• Google for Google Analytics and embedded YouTube videos
• Email, accounting and other information technology providers
Information submitted as part of a planning or statutory application may become publicly available through the relevant authority.
Project photographs, drawings or testimonials will not be used for promotional purposes without appropriate permission.
Some service providers may process information outside the United Kingdom. Where this happens, we expect appropriate legal safeguards to be in place.
Cookies and website analytics
This website uses necessary cookies to operate securely. It also uses Squarespace Analytics and Google Analytics to help us understand how visitors find and use the website.
Analytics services may collect information about your browser, device, approximate location, pages visited and how you interact with the website. Non essential analytics cookies are only used after you have accepted them through the website cookie controls.
Some pages may contain embedded YouTube videos. When a video is loaded or played, Google may receive technical information about the visitor and their interaction with the video.
You can accept, reject or manage non essential cookies using the website cookie controls. Further information is available in the privacy policies of Squarespace, Google and Dropbox.
How long we keep information
Enquiry information may be retained for up to two years where no appointment follows.
Project records are generally retained for up to twelve years following completion of our services to meet possible contractual, professional and insurance requirements. Financial records are normally retained for at least six years.
Information may be kept for longer where required by law, our insurers or an ongoing legal matter.
Security
We use reasonable security measures including password protection, access controls, secure devices and reputable cloud storage providers. Access to personal information is limited to those who reasonably need it.
Your rights
You may have the right to ask us to:
• Provide a copy of your personal information
• Correct inaccurate information
• Delete or restrict the use of your information
• Stop using information in certain circumstances
• Provide certain information in a portable format
• Withdraw consent where processing is based on consent
These rights may be subject to legal, contractual or professional record keeping requirements.
To make a request, contact enquiries@kddesign.me.
You may also complain to the Information Commissioner’s Office at www.ico.org.uk.
Changes to this notice
We may update this notice when our services, website or legal responsibilities change. The date at the top of the page shows when it was last reviewed.